Public Sector Software

Utility Billing

Compass Lane's Utility Billing module, one of the cornerstones of the Compass Lane Suite of applications, automates a variety of tasks. The power of this Compass Lane system will provide you with a customer-service-driven solution that will allow you to manage your water, sewer, electric and garbagecollection utility information with ease.

• Supports billing of residential, commercial and industrial customers
• Processes single or multiple active billing cycles/routes at a time
• Accommodates consumption billing, flat rate billing, based on other billing (i.e. sewer billings that are based on water consumption), miscellaneous charge billing
• Allows billing of tiered rates
• Works with user-defined, tax-ready rates
• Gracefully handles rate changes
• Provides support for budget billing and seasonal billing
• Allows easy addition of services and rates as needed to respond to customer/market needs
• Supports billing of charges based on average consumption over a user-specified period (winter averaging)
• Supports real time data entry (cycles can be billed while cash receipts are entered)
• ACH transactions for direct payment from customer bank account
• Provides tools for creating estimated bills for a customer or title company (title company calls up, new owner wants to know closing bill if selling house)
• Bill individual bills
• Provide interfaces to all most popular hand held meter reading devices
• Estimate bills for a single user or complete cycle
• Process deposits for multiple services
• Service order and work order processing
• Interface to general ledger and cash receiving modules
• Late notices, shut off notices, and other reports
• Ad hoc analysis of rate changes and resulting revenue changes that rates would bring
• Easily renumber utility billing account
• Handles multiple meter types water, sewer, electric and gas demand meters.
• Process late fees and notices by cycle
• Automatically create accounts going into collection process (when it goes to collection agency)
• miscellaneous analysis and aging reports

Misc.. Inventory

Compass Lanes Inventory Control module will empower your agency to accurately manage your in-house inventory. Employ the effective tools in this dynamic solution to monitor the acquisition and storage of your inventory in multiple warehouses, manage your item usage, and maintain average-cost figures for your goods. To ensure you can rely on accurate and timely information, this module is completely integrated with the entire Financial Suite.

• Tracks complete item-information, including: manufacturer information, vendor information, location information, and quantity, value and usage figures
• Allows tracking of items at multiple warehouses, trucks, or other locations
• Supports bar code use
• Accommodates FIFO, LIFP, last and average cost methods
• Allows customizable units of measurement
• Interfaces with General Ledger modules to reduce turn-around time.
• Provides physical inventory worksheets, exception reports, re-order reports and cost/usage analyses as well as a multitude of other reporting options

Accounts Receivable

Compass Lane's Accounts Receivable module is designed specifically to meet the needs of the governmental sector. Seamlessly integrated with the rest of the Compass Lane modules, this application provides a comprehensive system for creating and maintaining all information pertinent to recording and tracking customer data, invoices and balances.

• Allows user to search for invoices by (multiple) methods, including by invoice number, customer number or customer name
• Provides exhaustive transaction history of customer accounts including aged balances
• Prints statements from history for a single invoice or range of transactions
• Accommodates multiple line items and multiple revenue distributions for each invoice
• Allows user to set up and use individual billing types to allocate revenue to various GL accounts
• Provides analysis of invoice information by department, activity, items/services, age, etc.
• Creates statements for new invoices as processed and includes option to provide customers with regular statements, regardless of account activity.
• Interfaces with Compass Lane's General Ledger, Central Cash Management and

Business License and Fees

Compass Lanes Licenses and Permits module is a feature-rich, complete solution for managing Business Licenses.A wide array of licensing-procedures can be custom-defined and established to fit how your municipality grants licenses.

allows generate notices to businesses based on business type for collection of various user defined licenses and fees. Fees can be based on number of employees, gross revenue or net revenue.

• Easily retrieves license/account information and history via versatile search functions
• Facilitates quick license creation with user-defined defaults for fees, contacts and renewal schedules maintained in user-defined license types.
• Minimizes user-error with special "quick entry" process for receipting clerks
• Automatically generates license numbers or allows users to define license numbers
• Incorporates Federal Business Type database indexed by both SIC and NAICS codes
• Includes user-defined comment codes for account comments
• Allows multiple license-types per license and multiple licenses per account
• Provides complete license tracking with activity history

Fund Accounting General Ledger/Budgeting

Compass Lane's General Ledger serves as a robust, feature-rich foundation for the Compass Lane Software suite of applications. This intuitively designed application provides you the functionality you need for more informative online analysis and financial reporting. The flexibility of Compass Lane General Ledger provides a stable foundation for current operations as well as future growth. Complete integration with the Compass Lane suite of applications allow you to consolidate all financial activity easily and thoroughly.

• Budget-import-export to Excel
• Period budgeting
• Recurring and reversing JE's
• Data monster - user-defined report builder
• Budgeting Module
• Interfaces to all other financial and utility billing app's

Automated Clearing House

Compass Lane offers a state of the art integrated solution that allows for all ACH type transactions to be automatically prepared and transmitted to the appropriate agency. Compass Lanes experienced Implementation team will work with you and the transmittal agency to facilitate an accurate and seamless processing of information. This module is available in all appropriate Compass Lane applications.

• Payroll Direct Debit processing
• Utility Billing Direct Debit processing
• Electronic Vendor payment processing
• Automated ASCII and NACHA transmissions
• Easy to use and set-up

Accounts Payable

Compass Lane's Accounts Payable module is the management piece for vendor payment processing. In addition to vendor payment processing, total integration with all other Compass Lane modules allows for a complete analysis and, real-time budget control. This powerful application can offer a paperless environment and create an efficient and effective solution to all of your Accounts Payable needs.

• Add Vendors on the fly
• Process payments through checks, vouchers and/or warrants
• Editable 1099 information
• Electronic payments and notification to vendors
• Unlimited Vendor History
• Capability to produce a single check
• Hold payment at the vendor or invoice level

Fixed Assets

Compass Lane's Fixed Assets module is a complete Asset management application, tracking value and depreciation from acquisition through disposal. Designed to meet GASB 34 requirements and powerful enough to meet any local government need

• Supports multiple depreciation periods
• Allows tracking of asset by multiple fields including location, account, vendor
• Accommodates multiple depreciation methods
• Bar-code support for tracking
• track multiple depreciation schedules per item
• take fixed asset inventory with hand held barcode reader